Winery software compared
Winery software in South Africa compared: WineMS, vintrace, Farmable and GrapeFlow
WineMS is South African winery and farm cloud software, used by estates and co-operative cellars; vintrace is an international winery system from Encompass Technologies; Farmable is a farm app for spray records and field tasks; GrapeFlow is a newer, smaller web app for wine farms that grow their own grapes, with the vineyard, the spray records and the cellar in one plan at 99 USD/month. Every statement about the others comes from their own websites or App Store listing, as of 31 October 2026. If you run a co-operative or a large cellar that pays growers, need an accounting integration or sell from the same system, WineMS or vintrace will suit you better — this page says where.
- 90-day free trial
- No credit card required
- No per-user fees
Side by side
From each vendor’s own website or App Store listing, read on 31 October 2026. “Not described” means we did not find it on the pages listed under Sources — not that the product doesn’t have it.
| WineMS | vintrace | Farmable | GrapeFlow | |
|---|---|---|---|---|
| Price | Published on their site — per user per month, by module and tier, with a rate for Vinpro members | Not published — a live demonstration on request | Free download with in-app purchases (Farmable Pro and add-on modules), per the App Store listing | 99 USD/month or 990 USD/year, every module, per winery — not per user |
| Who makes it | South African; site © Vinpro NPC, Suider-Paarl | Founded in Australia; part of Encompass Technologies | Farmable AS | GrapeFlow |
| Vineyard records | Farm management: block details, yields, costs, planning, vineyard activities and additions | vintrace Vineyard | Field maps, task planning, harvest and yield per field, pest and disease observations with photos | Blocks, phenology, ripeness samples, field observations, and downy and powdery mildew risk per block |
| Spray records | Spray programs in the Enterprise farm management tier | Not described on the pages consulted | Products, rates and weather per treatment; spray reports “for certifications like Global GAP and Freshcare” | Every application per block: product, active ingredient, rate, area, re-entry interval and withholding period; printable; withholding period checked at harvest intake |
| IPW, SAWIS, Wine and Spirit Board | Not described on the pages consulted | Not described on the pages consulted | Not described on the pages consulted | Keeps the records they draw on; submits nothing and isn’t affiliated with any of them |
| Grape intake | Grape receipt “from planning to payment for small and large wineries”; Grape Payments add-on | Not described on the pages consulted | Harvest results per field | Weighbridge tickets per block; no grower payments |
| Cellar and traceability | Bulk movements, barrels, additives and analysis, “full traceability” to dispatch; bottling and labelling runs, dry stock | Winery management: dry goods, bottling logistics, stock location, work processes; compliance reports to PDF and Excel | Not described on the pages consulted | Tanks, barrels and amphorae, transfers, blends, additions, ferments, lab analyses, bottling; block-to-bottle recall report and a public QR page per bottled lot |
| Accounting / ERP | Xero, Business Central, Sage Intacct and Sage One shown on the site; integration add-ons | QuickBooks and Xero | Not described on the pages consulted | None; a read-only REST API |
| Sales | Bottled-wine sales, a light point of sale with cash-up, a supplier/client portal add-on | Purchasing and sales; eCommerce integrations | Sales Management add-on module | None — no sales, DTC or e-commerce module |
| Mobile | “Cloud Access, any device” | vintrace Mobile (App Store, Google Play) | iPhone, iPad and Mac app | Web app in the phone’s browser; no native app |
| Languages | Not described on the pages consulted | Not described on the pages consulted | English and 13 other languages (App Store) | English and Portuguese |
| Scale stated | 109 clients and 1,089 users, co-operative cellars among them | “Thousands of wineries”, users “across 19 countries” | Not described on the pages consulted | Wine farms that grow their own grapes and make their own wine |
WineMS, vintrace and Farmable are trademarks of their respective owners (vintrace of Encompass Technologies). GrapeFlow is not affiliated with WineMS, Vinpro, vintrace, Encompass Technologies or Farmable. Features and prices change — check each vendor’s site before you decide.
Where WineMS, vintrace and Farmable are stronger
WineMS
Built in South Africa, with a Vinpro member rate and co-operative cellars among its clients. It runs grape receipt through to grower payment, links to Xero and Sage, and sells bottled wine with a point of sale and a client portal. GrapeFlow pays no growers, keeps no accounts and sells nothing.
vintrace
An established system used by thousands of wineries, with accounting (QuickBooks, Xero), lab, tank-control and eCommerce partners, contract-winemaking clients and a native mobile app. GrapeFlow has none of those integrations and runs in the browser.
Farmable
A native app for iPhone, iPad and Mac in 14 languages, with farm task planning, timesheet and sales modules as add-ons, and a free tier to start with. GrapeFlow has no native app and no timesheets.
Where GrapeFlow fits
One price per winery
99 USD/month or 990 USD/year with every module, no per-user fees, and a 90-day free trial without a credit card.
Spray records joined to the cellar
The block you sprayed is the block on the weighbridge ticket: if the withholding period hasn’t been respected, GrapeFlow flags it at harvest intake.
Block to bottle, and back
A PDF recall report lists every bottling run and SKU made from a lot, and each bottled lot can carry a public QR page.
Made for South African wine farms
Hectares, tonnes and litres, mildew risk per block from modelled weather, and records your IPW evaluation can draw on.
GrapeFlow for South Africa →
Sources
Every statement about WineMS, vintrace and Farmable on this page comes from these pages, read on 31 October 2026.
One price for the whole winery
99 USD/month, or 990 USD/year (two months free), excluding taxes. Vineyard, cellar, traceability and the spray diary are all included, with no per-user fees. 90-day free trial, no credit card required.
Start the 90-day trialFrequently asked questions
Is GrapeFlow cheaper than WineMS or vintrace?
It depends on your team. WineMS publishes its prices on its site, per user and per module, so you can work out your own figure; vintrace does not publish a price. GrapeFlow is 99 USD/month or 990 USD/year for the whole winery, however many people use it.
Does GrapeFlow submit returns to SAWIS or integrate with IPW?
No. GrapeFlow keeps the spray, harvest and cellar records your IPW evaluation and SAWIS returns are drawn from, but it submits nothing, certifies no Wine of Origin claim and issues no export certificate or transport document.
Can GrapeFlow handle grower payments or a co-operative cellar?
No. GrapeFlow records weighbridge tickets per block but pays no growers and does no cost accounting. WineMS describes grape receipt through to payment and a Grape Payments add-on.
Can I move from WineMS, vintrace or a spreadsheet to GrapeFlow?
Blocks, tanks, harvest receptions and finished products can be imported from CSV. Lot histories are not imported: you start GrapeFlow with the wine already in your cellar as opening balances.
I already keep spray records in an app. Do I need GrapeFlow?
Only if you want them joined to the cellar. In GrapeFlow the spray record sits on the same block as the harvest intake and the wine lot, so a withholding period is checked when the grapes arrive and a bottle can be traced back to the block.
Do I have to book a demo to try GrapeFlow?
No. You sign up, get a 90-day free trial without a credit card, and use the whole app with your own data. There is also a live demo with a fictional winery.
How much does GrapeFlow cost?
99 USD/month, or 990 USD/year (two months free), excluding taxes. One price with every module and no per-user fees; the trial lasts 90 days and doesn’t need a credit card.