Records for more than one certification
Sustainable winegrowing records, kept once for every audit
If your winery holds more than one certification — CCSW, LIVE, SIP Certified or Napa Green, often with USDA Organic on top — each audit asks for much the same field and cellar records: what was sprayed where and when, how much nitrogen went on, which blocks a wine came from. GrapeFlow keeps those records once, by block and by lot, so you show the same source to every auditor instead of rebuilding it for each program. GrapeFlow is not affiliated with any of these programs and does not fill in their forms or export in their formats.
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Where the programs overlap
Each program has its own checklist and its own scoring, and none of them is a copy of another. But the field and cellar evidence behind them overlaps. From each program’s published requirements (consulted October 2026):
| Program | Who it covers | Records that overlap with the others |
|---|---|---|
| CCSW (California Sustainable Winegrowing Alliance) | California vineyards and wineries; annual third-party audit | Crop-protection restrictions, nitrogen tracking; a certified wine needs at least 85% of its grapes from certified vineyards |
| LIVE | Vineyards and wineries in Oregon, Washington and Idaho; third-party inspections | Vineyard checklist with Green, Yellow and Red lists of materials; annual reporting |
| SIP Certified | Vineyards and wines, mainly California; independent audit | Prohibited-materials list; a certified wine needs at least 85% SIP Certified fruit, and the inspector reviews block-to-bottle records for 20% of the wines applied for |
| Napa Green | Napa vineyards (whole property) and wineries; third-party audit every 3 years | Soil, water and input practices in the vineyard; energy, water and waste in the winery |
| USDA Organic | Any US operation selling as organic; annual inspection | Every input by block, harvest records, what went into each lot, five-year records (7 CFR 205.103) |
Program requirements change every year — check each program’s current standards and your auditor. GrapeFlow is not affiliated with or endorsed by CSWA, LIVE, SIP Certified (Vineyard Team), Napa Green or the USDA.
The records GrapeFlow keeps once
Sprays and fertilizers, by block
Every application with the product, EPA number, active ingredient, rate per acre, target, REI, PHI and applicator. Fertilizers and amendments too, so nitrogen applied per block is a record, not a guess. Kept five years; a correction keeps the previous version.
Your restricted and prohibited inputs
One input catalog for the winery. Record which inputs each program restricts or prohibits in its notes, and the NOP status for organic blocks — GrapeFlow stops a prohibited input before it lands on an organic block.
Blocks and their farming mode
Each block marked USDA Organic, transitional, biodynamic, sustainable or conventional, with its acreage, variety and AVA — the map every audit starts from.
Block to bottle
Harvest received against its block or grower, and each lot’s composition by block and variety through every blend — the share of fruit from each source that an 85% rule asks about.
How the block-to-bottle trace works →Field observations
Disease, pests, frost or hail logged on the spot by block and date — the monitoring behind each spray decision.
Cellar records
Additions, lab analyses, cleanings with the sanitizer used, and bottlings — logged against the lot, in gallons.
What GrapeFlow does not do
GrapeFlow does not fill in CCSW, LIVE, SIP or Napa Green self-assessments, checklists or reports, and it does not export in their formats. It does not track water, energy or greenhouse-gas metrics either — keep those in the program’s own tools. What it gives you is one place where the field and cellar records live, so you read each answer from the same source instead of retyping it.
One season, several audits
Log in the field and the cellar as you work. Applications, observations, receptions, additions and bottlings — once.
Keep your program lists in the input catalog. Note which inputs each program restricts, and the NOP status for organic blocks.
Before each audit, filter by block and season. The same applications and lot compositions answer the organic inspector, the CCSW auditor and the SIP inspector.
Copy into each program’s form. From one source, in the format each program asks for — the CSV of the annual organic package lists every application and reception of the year.
One price, everything included
$99/month, or $990/year. Vineyard and winery records, and the US compliance set, are all included. No per-seat pricing. 30-day free trial, no credit card.
Start your 30-day free trialFrequently asked questions
Does GrapeFlow export reports for CCSW, LIVE or SIP Certified?
No. GrapeFlow is not affiliated with any sustainability program and does not export in their formats. It keeps the field and cellar records their audits review — applications by block, fertilizers, harvest by block, lot composition, cellar work — in one place, so you fill in each program’s own forms from the same source.
What records do sustainable winegrowing audits usually look at?
Crop-protection materials and where they were used, fertilizer and nitrogen applied, monitoring behind spray decisions, and for certified wines the share of fruit from certified vineyards — CCSW and SIP Certified both ask for at least 85%. Each program adds its own practices, and some ask for water, energy and greenhouse-gas metrics.
Can I use GrapeFlow if I am certified organic and sustainable at the same time?
Yes. Each block carries its own farming mode, organic blocks get the NOP checks and the annual organic inspection package, and the same applications and harvest records serve your sustainability audit.
Does GrapeFlow track water, energy or carbon for my certification?
No. Those metrics are not part of what GrapeFlow offers today; keep them in the tools your program provides.
How long are records kept?
Applications are kept at least five years — the USDA organic rule — and cannot be deleted; a correction asks for a reason and keeps the previous version.
How much does GrapeFlow cost?
$99/month or $990/year, with every module included and no per-seat pricing. There is a 30-day free trial and no credit card is required.