Harvest receiving
Harvest receiving that starts every lot with the right block
At the crush pad, the weigh tag is where traceability starts — and where it most often breaks: a pick written on paper, a bin sent to the wrong tank, a block’s AVA lost by the time the wine is labeled. In GrapeFlow each reception is recorded at the scale with its block, gross, tare and net weight and °Brix. Its destinations have to add up to the weight received, the pre-harvest interval of the last sprays is checked, and the new lot inherits the block’s AVA and organic status.
- 90-day free trial
- No credit card
- No per-seat pricing
What gets recorded at the scale
Where it came from. Your own block, or fruit bought in from a grower, with the variety and the date.
How much. Net weight in US tons, with gross and tare if you weigh the trailer or bins, and a MOG rating if you score it.
How ripe. °Brix at the scale, with pH and TA if you take them; the probable alcohol is worked out for you.
Where it goes. To one or more tanks, or the press. The destinations must add up to the weight received, with a live “assigned X of Y” line.
Checks that catch mistakes on the day
Weights that close
A reception whose destinations differ from the scale weight by more than 0.5 % is refused, so tons can’t disappear between the scale and the tanks.
PHI before crush
If a block’s last spray is still inside its pre-harvest interval, receiving warns you before the fruit goes in.
Vineyard spray records →Readings that make sense
A °Brix value outside a plausible range is rejected, so a typo doesn’t become the lot’s starting sugar.
AVA on the lot
The lot takes the block’s AVA. When fruit from a different AVA joins it, the AVA is cleared so the 85 % call stays yours.
Organic claim on the lot
Fruit from a certified organic block gives the lot a “made with organic grapes” claim, revoked if non-organic fruit joins.
Organic records →Reds and whites
Reds default to destemming into a fermenter, whites and rosés to the press, and the press board shows what is waiting and what is pressing.
From the reception to the bottle
Each reception becomes part of a lot, and the lot keeps its composition through every racking and blend. Months later, a bottling run can be traced back to the picks and blocks in it — and the TTB 5120.17 reconciles the fruit used against the wine in your fermenters.
What it does not do
GrapeFlow does not connect to your scale, print weigh tags or pay growers. The weights are entered on the receiving screen, and grape contracts and invoices stay in your accounting system.
One price, everything included
$99/month, or $990/year. Vineyard and winery records, and the US compliance set, are all included. No per-seat pricing. 90-day free trial, no credit card.
Start your 90-day free trialFrequently asked questions
Does it work in US tons and °Brix?
Yes. A US account receives in US tons — the destination rows can be switched to pounds — and reads sugar in °Brix.
Can I receive fruit I buy from growers?
Yes. A reception is either from one of your blocks or purchased fruit, and both feed the lot the same way.
Does it check the pre-harvest interval?
Yes. Receiving reads the spray log and warns when a block is still inside a product’s PHI, counted from the end of the application.
Can I import last vintage’s receptions?
Harvest receptions can be imported from CSV, along with blocks, tanks and finished products.
How much does GrapeFlow cost?
$99/month or $990/year, with every module included and no per-seat pricing. There is a 90-day free trial and no credit card is required.