vintrace alternative
A vintrace alternative for small and certified wineries
vintrace is an established winery management system, part of Encompass Technologies, with vintrace Vineyard and vintrace Mobile alongside it and a demo-first sales process. GrapeFlow is a newer, smaller alternative for wineries up to about 20,000 cases: one published price of $99/month, with the vineyard, the spray log, the USDA organic records and the TTB 5120.17 in the same plan. If you make wine for clients or need accounting integrations, vintrace is the better fit — this page says where, using only what vintrace publishes on its own sites as of October 16, 2026.
- 90-day free trial
- No credit card
- No per-seat pricing
vintrace and GrapeFlow side by side
From vintrace’s and Encompass Technologies’ websites, read on October 16, 2026. “Not described” means we did not find it on the pages listed under Sources — not that vintrace lacks it.
| vintrace | GrapeFlow | |
|---|---|---|
| Published price | Not published — “Get a demo” | $99/month or $990/year, all modules |
| How it is sold | Winery management, vintrace Vineyard and vintrace Mobile; part of Encompass Technologies | One plan; vineyard, winery and the US compliance set included |
| Users | Not described on the pages consulted | No per-seat pricing |
| TTB 5120.17 | 5120.17 report documented in vintrace support | Generated from lot records, with discrepancy checks and a PDF; you file it |
| Vineyard records | vintrace Vineyard | Included: spray and fertilizer log by block, field operations, the worker-safety display sheet and training records, mildew risk per block |
| USDA organic records | Not described on the pages consulted | NOP status per input, a stop before a prohibited input, organic claim per lot, annual inspection package |
| Contract winemaking | “Contract winemaking clients”, invoices to clients | Not offered |
| Cost accounting | Not described on the pages consulted | Not offered |
| Integrations named | QuickBooks, Xero, lab and eCommerce partners | A read-only REST API; no accounting or DTC integration |
| Mobile | vintrace Mobile (App Store, Google Play) | Web app on the phone; no native app |
| Scale | “Thousands of wineries”, “across 19 countries” | Built for wineries up to about 20,000 cases |
vintrace is a trademark of its owner, Encompass Technologies. GrapeFlow is not affiliated with vintrace or Encompass. Features change — check vintrace’s site before you decide.
Where vintrace is stronger
Contract winemaking
vintrace handles contract-winemaking clients and invoices them. GrapeFlow does not do custom crush.
Accounting integrations
vintrace names QuickBooks and Xero. GrapeFlow has no accounting or DTC integration today.
Native mobile app
vintrace Mobile is in the App Store and Google Play. GrapeFlow runs in the phone’s browser.
Scale and track record
vintrace says it serves thousands of wineries in 19 countries — far more, and for far longer, than GrapeFlow.
Why a small winery picks GrapeFlow instead
You know the price before a demo
$99/month or $990/year, every module, no per-seat fee, and a free trial with no card.
See what the price includes →Vineyard and cellar in one plan
Blocks, the spray and fertilizer log, field operations and mildew risk per block come with the cellar.
Vineyard management software →Organic records for your inspection
NOP status on every input, organic claims checked lot by lot and the annual inspection package.
Organic records →Harvest received by block
Weights and °Brix at the scale, every destination adding up to the weight received, and the block’s AVA carried to the lot.
Harvest receiving →
Sources
Every statement about vintrace on this page comes from these pages, read on October 16, 2026.
One price, everything included
$99/month, or $990/year. Vineyard and winery records, and the US compliance set, are all included. No per-seat pricing. 90-day free trial, no credit card.
Start your 90-day free trialFrequently asked questions
Is GrapeFlow cheaper than vintrace?
vintrace does not publish a price on its site, so we can’t compare figures. GrapeFlow costs $99/month or $990/year with everything included; ask vintrace for a quote for your volume.
Can I move from vintrace to GrapeFlow?
Blocks, tanks, harvest receptions and finished products can be imported from CSV. Lot histories are not imported: you start GrapeFlow with your current lots as opening balances.
Does GrapeFlow integrate with QuickBooks or Xero?
Not today. GrapeFlow has a read-only REST API, but no ready-made accounting or DTC integration.
Do I have to book a demo to try GrapeFlow?
No. You sign up, get a free trial without a card, and use the whole app with your own data.
How much does GrapeFlow cost?
$99/month or $990/year, with every module included and no per-seat pricing. There is a 90-day free trial and no credit card is required.