Vineyard records for US growers
Vineyard spray records, WPS and organic paperwork — kept as you work
Most vineyards keep spray records in a binder, a spreadsheet and the applicator’s memory. GrapeFlow keeps them in one place: each pesticide or fertilizer application is logged by block, with its EPA number, REI and PHI. The same record then prints the WPS display sheet, tells your crew which blocks are closed, checks the PHI at harvest and goes into the organic inspection package.
- 30-day free trial
- No credit card
- Acres, gallons and °Brix
The records a vineyard is asked for
Federal rules ask a US grower for a handful of records. GrapeFlow keeps each of them from the same day-to-day entries:
| What is asked | Where GrapeFlow keeps it |
|---|---|
| Pesticide application records — EPA Worker Protection Standard | The application log: block and acres, product, EPA registration number, active ingredient, start and end time, REI and label notification. Kept 5 years, never deleted; corrections keep the earlier version. |
| Application information on display at a central location | A printable display sheet built from the log, listing each application until 30 days after its REI expires. |
| Annual WPS training of workers and handlers | Training records: who, when, which EPA-approved materials, trainer and qualification. Valid 12 months, flagged 30 days before they lapse, kept 2 years. |
| Label pre-harvest intervals | Each application carries its PHI. Receiving fruit from a block still inside it needs an explicit acknowledgement and a reason. |
| USDA organic records (5 years) and the 36-month rule | NOP status on every input. A prohibited input on an organic block must be confirmed, and it restarts the block’s 36 months. The yearly inspection package exports it all. |
| Practices in your Organic System Plan | Field operations: mowing, cover crops, cultivation, beneficial releases, mating disruption and irrigation, by block and date. |
GrapeFlow keeps the records; your pesticide labels, your certifier and your state programmes still set the rules. State use reporting, such as the California Pesticide Use Report, is not covered.
What you get in the vineyard
Application log by block
Pesticides and fertilizers, rate per acre, target, equipment and applicator. Tank mixes are one entry per product, sharing times and blocks.
Your input catalog
Save each product once — EPA number, active ingredient, REI, PHI, signal word, OMRI listing, NOP status — and pick it from a list next time.
Which blocks are closed, now
A live board of blocks under a restricted-entry interval or still inside their pre-harvest interval.
WPS display sheet
Print the application information for the central location straight from the log. Old lines drop off on their own.
Crew training records
Annual WPS training for workers and handlers, with expiry warnings, so nobody goes out untrained.
Field operations
Pruning, mowing, cover crop seeding, cultivation, hedging, netting, frost protection, beneficials and irrigation, block by block.
PHI check at harvest
When fruit is received, GrapeFlow checks the block — and, on mapped blocks, its neighbours — against every recent application.
Organic, from block to bottle
Receptions carry the block’s organic status, lots know whether they can say “Organic” or “Made with organic grapes”, and the inspection package includes a mass balance.
Organic viticulture guide →
Logged once, used everywhere
A spray entered in the log is not a dead record. The same entry:
- counts in the disease-risk model, so a block sprayed with sulfur shows as protected against powdery mildew — until rain or time wears it off;
- shows on the block’s page, next to its phenology, ripening samples and harvests;
- stops a harvest inside the PHI from going through without a reason on file;
- travels into the organic inspection package with its NOP status.
Binder vs. GrapeFlow
| Criterion | Binder and spreadsheet | GrapeFlow |
|---|---|---|
| Which blocks are closed today | Work it out from the last entries | A live list, REI and PHI |
| WPS display sheet | Copied by hand, taken down from memory | Printed from the log, current |
| Training expiry | Checked when someone remembers | Flagged 30 days ahead |
| PHI at harvest | Up to whoever drives the bin | Checked when fruit is received |
| Corrections | Crossed out, or overwritten | Reason required, earlier version kept |
| Organic inspection | A week of photocopies | One export, with mass balance |
| Cost | Free, plus your evenings | $99/month, all included |
Built by a winemaker
GrapeFlow is built by Luís Patrão, a winemaker and enologist with more than 20 years in vineyards and cellars. It is designed for the small operation where the same person sprays in the morning, receives fruit in the afternoon and does the paperwork at night.
One price, vineyard and cellar included
$99/month, or $990/year. The spray log, WPS records, organic records and the whole winery side are included. No per-seat pricing. 30-day free trial, no credit card.
Start your 30-day free trialFrequently asked questions
What records does a vineyard have to keep for pesticide applications?
Under the EPA Worker Protection Standard, an agricultural employer keeps, for each pesticide application, the location and description of the treated area, the product name, EPA registration number and active ingredients, the crop or site, the start and end date and time, and the restricted-entry interval — and displays that information at a central location. Many states ask for more. GrapeFlow records all of these fields for every application.
How long do spray records have to be kept?
WPS records are kept for 2 years. Certified organic operations keep their records for 5 years. GrapeFlow keeps application records for 5 years and does not let them be deleted; a correction needs a reason and the earlier version is kept.
Does GrapeFlow print the WPS application display?
Yes. The display sheet is built from the application log and lists each application until 30 days after its REI expires. You still post it at your central location with the safety data sheets and the EPA safety poster.
Does GrapeFlow help with USDA organic certification?
It keeps the records an organic inspection asks for: every input with its NOP status, the 36-month clock on each block, field practices, the organic status of each grape reception and lot, and a yearly export with a mass balance. Certification itself is between you and your certifier.
Does it file the California Pesticide Use Report?
No. GrapeFlow covers federal records only. State use reports, such as California’s, are not generated.
Does GrapeFlow work in acres and gallons?
Yes. A US account uses acres, gallons per acre, US tons and °Brix throughout.
How much does GrapeFlow cost?
$99/month or $990/year, with every module included and no per-seat pricing. There is a 30-day free trial and no credit card is required.