Winery software compared
Winery software in Australia compared: vintrace, Vinsight and GrapeFlow
vintrace, founded in Australia and now part of Encompass Technologies, and Vinsight are the winery systems Australian wineries most often shortlist; GrapeFlow is a newer, smaller one for grower-makers who want the vineyard, the spray diary and the cellar in one place. Everything said here about vintrace and Vinsight comes from their own websites, as of 31 October 2026. If you need sales and orders, WET handling, accounting integrations or a native app, look closely at vintrace or Vinsight — the sections below say where each is stronger.
- 90-day free trial
- No credit card
- No per-user fees
Side by side
From each vendor’s own website, read on 31 October 2026. “Not described on the pages consulted” means we didn’t find it on the pages listed under Sources — not that the product doesn’t have it.
| vintrace | Vinsight | GrapeFlow | |
|---|---|---|---|
| Published price | Not published — “Get a demo” | Published on their pricing and plans page (per month, in the currency of each version) | 99 USD/month or 990 USD/year, plus applicable taxes, all modules |
| How it is sold | Winery management, vintrace Vineyard and vintrace Mobile; part of Encompass Technologies | Winery and Production, and Sales and Inventory; also versions for distilleries, breweries and cider makers | One plan for the whole winery; no per-user fees |
| Vineyard records | vintrace Vineyard: mapping, work tracking, payroll and mobile data collection | Spray diaries, operation worksheets, soil, met and growth stage records | Blocks, phenology, maturity samples and field observations, plus downy and powdery mildew risk per block |
| Spray diary | Not described on the pages consulted | “Spray Diaries” | Every application by block (product, active ingredient, rate, area, re-entry interval, withholding period), printable; a warning at intake if a withholding period hasn’t been met |
| WET and excise | Not described on the pages consulted | “WET Tax, Excise Tax” listed under Regulatory | Not offered; GrapeFlow lodges nothing with the ATO |
| Wine Australia (Label Integrity Program, export) | Not described on the pages consulted | Not described on the pages consulted | Keeps the lot history behind vintage, variety and region claims; lodges nothing and issues no export documents |
| Cellar and traceability | Grape-to-bottle tracking, work processes, bottling logistics, dry goods | Winery worksheets, component and blend tracking, traceability, food safety / product recalls | Tanks, barrels and amphorae, transfers, blends, additions, ferments, lab analyses, bottling; block-to-bottle traceability with a PDF recall report and a QR page per bottled lot |
| Accounting and costing | QuickBooks and Xero named as integrations | Xero integration; finished goods valuation and COGS reporting | No accounting integration and no cost accounting |
| Sales and DTC | Direct purchasing and sales; eCommerce partners | Sales, price books, picking and packing slips; Shopify, WooCommerce, Commerce7 and Lightspeed integrations | No sales, DTC or e-commerce module |
| Mobile | vintrace Mobile on the App Store and Google Play | Runs on “Mac, PC, Android, IOS”; a native app is not described on the pages consulted | Web app in the phone’s browser; no native app |
| Languages and scale | “Across 19 countries”, “thousands of wineries”; languages not described | “From craft producer to multi-national”; languages not described | English and Portuguese; built for grower-makers and small wineries |
vintrace is a trademark of its owner, Encompass Technologies; Vinsight is a trademark of its owner. GrapeFlow is not affiliated with either. Features and plans change — check each vendor’s site before you decide.
Where vintrace and Vinsight are stronger
vintrace
Founded in Australia and used across 19 countries, with a native app on the App Store and Google Play for intake, barcoded tanks, work orders and lab entries. It names QuickBooks, Xero, ETS Laboratories, TankNet and BarrelWise among its integrations, and connects staff, growers and contract winemaking clients. GrapeFlow has no native app, no accounting integration and no contract winemaking.
Vinsight
Covers the business side GrapeFlow doesn’t: sales with price books and picking slips, stock costing and COGS reporting, WET and excise listed under Regulatory, Xero, Shopify, WooCommerce, Commerce7 and Lightspeed, and 3PL partners such as WineWorks and CartonCloud. It also serves cider makers, distilleries and breweries.
Why a grower-maker picks GrapeFlow instead
You know the price before a demo
99 USD/month or 990 USD/year for the whole winery, every module included, no per-user fees, and a 90-day free trial with no credit card.
The vineyard comes with the cellar
Blocks, phenology, maturity samples and the spray diary are in the same plan, and the withholding period is checked again when the fruit arrives at the winery.
Spray when the risk is there
Downy and powdery mildew risk for every block, worked out from modelled weather at the block’s location — a decision aid, not a spray recommendation.
Block to bottle, and back
Every bottled lot traces back to its blocks, with a PDF recall report and a public QR page per bottled lot.
GrapeFlow for Australian wineries →
Sources
Every statement about vintrace and Vinsight on this page comes from these pages, read on 31 October 2026.
- vintrace — Encompass Technologies product page
- vintrace — wine production software
- vintrace — vineyard management
- vintrace — phone app (vintrace Mobile)
- vintrace — our story
- Vinsight — home page
- Vinsight — winery software
- Vinsight — production app
- Vinsight — sales and inventory app
- Vinsight — integrations
- Vinsight — pricing and plans
One price, everything included
99 USD/month, or 990 USD/year (two months free), plus applicable taxes. Vineyard, cellar, traceability and spray diary all included, with no per-user fees. 90-day free trial, no credit card needed.
Start the 90-day trialFrequently asked questions
Is GrapeFlow cheaper than vintrace or Vinsight?
We don’t compare figures here. vintrace doesn’t publish a price; Vinsight publishes its plans on its own site, so check them there for your size. GrapeFlow costs 99 USD/month or 990 USD/year, plus applicable taxes, with every module included and no per-user fees.
Can I move from vintrace or Vinsight to GrapeFlow?
Blocks, tanks, harvest receptions and finished products can be imported from CSV. Lot histories aren’t imported: you start GrapeFlow with your current wine as opening balances and carry on from there.
Does GrapeFlow handle WET or lodge anything with Wine Australia?
No. GrapeFlow keeps the vineyard and cellar records your reporting is built from, but it doesn’t calculate WET, lodge anything with the ATO, Wine Australia or Sustainable Winegrowing Australia, or issue export or transport documents. Vinsight lists WET and excise on its site.
Does GrapeFlow integrate with Xero or Shopify?
Not today. GrapeFlow has a read-only REST API, but no accounting, sales or e-commerce integration. vintrace names QuickBooks and Xero; Vinsight names Xero, Shopify, WooCommerce and Commerce7.
Do I have to book a demo to try GrapeFlow?
No. Sign up, start a 90-day free trial without a credit card, and use the whole app with your own blocks and tanks.
How much does GrapeFlow cost?
99 USD/month, or 990 USD/year (two months free), plus applicable taxes. One price per winery with every module included and no per-user fees. The trial runs for 90 days and doesn’t need a credit card.